Manager II, Procurement

Manager II, Procurement

Chicago Transit Authority

Salary Range: $85,000 - $100,000

Location: Chicago, IL

Job Type: Full-Time Permanent

Position Summary Manages and is responsible for all activities within assigned areas of the Purchasing Department that procures the goods and services necessary for the daily operations of the CTA, the maintenance of its rolling stock and the physical plant and the design and construction of CTA's capital projects. Also manages and is responsible for Oracle Purchasing and Inventory Management modules and Microsoft functional support staff in the maintenance of systems that support all procurement functions. Implements the initiatives, directions and policies of the department and overall CTA by day-to-day management of procurements and supporting staff. Responsible for managing and executing the day-to-day procurement operations that permits the Vice President and General Managers to direct and oversee upper management initiatives, policies and procedures. Primary Duties & Responsibilities

• Directs Purchasing staff in the preparation of bid documents and the public solicitation of all procurements (including: Invitations for Bids, Requests for Proposals and Letters of Interest and Qualifications) to ensure compliance with all CTA regulations and applicable laws.


• Directs Purchasing staff in the Commodity Buying Section in the preparation and the solicitation of informal bid documents to ensure compliance with all CTA regulations and applicable laws. Directs the coordination of procurements between the informal and formal (public) bidding processes to ensure that all CTA regulations and applicable laws are followed.


• Directs Purchasing staff in the review of bid proposals and negotiates, as necessary, with contractors in the preparation of contract recommendations, annual service orders, task orders, change orders, amendments, etc. for execution.


• Reviews and makes recommends to the General Manager regarding: contracts, change orders, amendments, ordinances, intergovernmental agreements, indemnifications, etc. for consideration by appropriate management, the President or the CTA Board.


• Reviews all purchasing related documents for accuracy and revises and edit documents as necessary to ensure all documents submitted to the General Manager and Vice President are free of errors and are fully accurate.


• Coordinates setting priorities for procurements with the General Manager and other senior CTA management. Directs and assigns responsibility for specific projects to Purchasing staff in accordance with established priorities; monitors and evaluates work performance.


• Investigates, analyzes and recommends resolutions to procurement issues such as bid protests, contractor defaults, claims and disputes.


• Secures concurrence and approval from funding agencies for the execution of contracts, change orders, options, amendments and other required contractual activity.


• Directs staff in research of the marketplace to identify new products, services and technologies in order to formulate recommendations to the General Manager regarding their applicability to new and ongoing procurements.


• Directs functional staff in the support of the Oracle Enterprise Resource Planning System Purchasing, Inventory Management and Order Management modules. Directs the creation of forms, reports, etc. in support of various Purchasing initiatives.


• Directs functional staff in the creation, maintenance and support of Microsoft Office Suite applications, including the development of forms, relational databases, etc. in support of various Purchasing initiatives.


• Consults with the Vice President of Purchasing and the Budget Department in the preparation, analysis and monitoring of the Operating and Capital budgets of Purchasing and other departments as directed by the Vice President.


• As required, recommends and initiates all personnel actions of subordinates including performance reviews, hires, promotions, transfers, terminations and other personnel changes. Acts as the General Manager of Purchasing in the General Manager's absence.


• Performs other duties as assigned.

MINIMUM QUALIFICATIONS Education & Experience Requirements:

• Bachelor's Degree in Business Administration, Engineering or Management or a combination of education and experience related to this position is required. A Master's Degree in Business Administration or a Juris Doctor is preferred.


• Possess progressively responsible management experience in the purchasing field and 7+ years of increasingly responsible experience in procurement, purchasing and/or contracting and negotiations.


• Demonstrated management and leadership skills and strategic ability to formulate and drive a high-profile and company-wide program.


• Excellent verbal and written communication skills. Must be able to edit and create a clear and concise work product.


• Possess a comprehensive knowledge of Federal, State and Regional procurement regulations and guidelines.


• Possess a comprehensive knowledge and understanding of formal and informal bidding procedures and the legal implications and requirements of both.


• Possess strong organizational and management skills necessary to define, develop and evaluate goals, objectives, standards and performance levels for assigned personnel.


• Possess a working knowledge of the Microsoft Office Suite and the applications of these products in support of Purchasing activities. Possess a working knowledge of Oracle Enterprise Resource Planning Purchasing and Inventory Management modules.

Applicants, if hired, must comply with CTA's residency ordinance. CTA IS AN EQUAL OPPORTUNITY EMPLOYER IT IS THE POLICY OF THE CHICAGO TRANSIT AUTHORITY THAT NO EMPLOYEE OR APPLICANT FOR EMPLOYMENT WILL BE DISCRIMINATED AGAINST BECAUSE OF RACE, COLOR, CREED, RELIGION, SEX, MARITAL STATUS, NATIONAL ORIGIN, SEXUAL ORIENTATION, ANCESTRY, AGE, UNFAVORABLE MILITARY DISCHARGE OR DISABILITY, PROVIDED THAT THE INDIVIDUAL WITH THE DISABILITY IS ABLE TO PERFORM THE ESSENTIAL FUNCTIONS OF THE JOB WHICH HE/SHE DESIRES TO HOLD WITH REASONABLE ACCOMMODATION BY THE AUTHORITY. To apply, please visit our website at www.transitchicago.com and click on the "Careers" link under "Doing Business".